“ Monitoring is the single thing that gives you an edge and makes a difference in security – Maarten Eekels, Microsoft MVP ”.
In today’s fast-paced digital world, businesses need reliable, efficient, and secure tools to stay competitive. In a recent study in May, 35,900,145,035 global data was breached. That’s a huge no, right? It’s informative but scary as well.
Nowadays even after locking and with continuous last-minute checks on the main door, there is a loophole through which the thief can enter. Why? Of Course, they are thieves, not fools. They track your every movement, they keep an eye on you and your house for a long time to track, adapt, and work.
Track – They follow you, and notice your movements.
Adapt – Adapt to your environment for a smoother way to steal
Work – After enough tracking and adaptation, they steal
And Voila! You have been robbed!
Similarly in the case of cyberattack or hacking one’s system. They observe and steal your data. So how do we surpass this? How to be safe from it? Let’s start by knowing what M365 is.
What Is Microsoft 365?
M365 is a leading suite of cloud-based productivity tools that many organizations rely on. However to truly unlock its full potential businesses often require additional services.
While everything gets stored in the M365 cloud, there is a high chance that it can get compromised due to a broken link or a weak password. It is important to remember that creating a password like no other is important because if we make the password the same, there is a high chance that every kind of personal data can get hacked or lost. While using M365 has increased your company’s efficiency, your hands are still filled with threats that could harm your company.
- You may have issues while signing in to your account.
- You may see unrecognized applications.
- You may receive suspicious emails.
- You may face sign-ins from unrecognized locations, and multiple sign-in attempts from different IP addresses.
No one knows what is waiting for you in the next step. However, you should anticipate your next step in advance. Backing up your M365 data is crucial and you know the reason is as mentioned above.
- Continuous Updates – Continuously update the M365 policies and the applications to stay updated with new features and security terms. Adhering to the security terms can help you with new techniques to save your data from getting breached or attacked, that is why it is necessary to stay up to date and adhere to the rules and regulations.
- Monitor any suspicious activity: Regular checks and monitoring of the systems are necessary as they help, in checking, inquiring, and noting down if any breaches have happened or will happen. Check for any loopholes or broken links to come under this category as those are the first steps of getting attacked.
- Train the employees: Training employees to stay up to date and continuously monitor and report if they see any suspicious activity happening, is necessary. Recognition of any kind of phishing attack whether it is small or large, doesn’t matter, is important and employees should be trained.
If your M365 data gets breached despite following all the instructions it is crucial to act swiftly to mitigate damage and address the breach. A data breach in M365 can be a significant event but with a structured response plan, you can minimize its impact and improve your security posture that’s moving forward.
Here are some basic tips that you can follow if your Business M365 Data gets breached even after following the instructions :
- Disconnect affected devices from the network to prevent further data loss or malicious activity and rest the passwords immediately.
- Identify the data that was stolen including personal, financial, or sensitive. Review access logs and audit trails to understand the attack vector and entry points.
- Notify the internal team, and affected users and report the breach to regulatory bodies if required by law.
- Work with Microsoft support for assistance and guidance on the breach.
- Perform a thorough forensic analysis to understand how the breach occurred. Identify the vulnerabilities that were exploited. Document all these and prepare a detailed incident report.
- Update the security measures to prevent security breaches and implement additional security controls such as multi-factor authentications, etc.
- Communicate transparently to all the stakeholders, employees, and customers. Offer support to affected individuals such as credit monitoring services if personal data was compromised.
Protecting your Microsoft 365 data is not just about preventing data loss; it’s about ensuring business continuity, compliance, and security. DataGalaxy Backup Services offers comprehensive M365 backup solutions tailored to your business needs. Our advanced technologies and dedicated support team ensure your data is always protected, giving you peace of mind to focus on what matters most—growing your business.